Office managers ensure that the offices they look after are running effectively on
a day-to-day basis. Depending on the size of the organisation, they may be
involved in a range of activities, from monitoring health and safety to assisting
with HR and payroll tasks.

An office manager’s duties typically include:

• Organising meetings and managing databases
• Booking transport and accommodation
• Organising company events and conferences
• Ordering stationery and IT equipment
•  Dealing with correspondence, complaints and queries
•  Preparing letters, presentations and reports
•  Supervising and monitoring the work of administrative staff
• Processing invoices and managing office budgets
•  Implementing and maintaining procedures/office administrative
  systems
•  Organising induction programmes for new employees
•  Ensuring that health and safety policies are up to date
•  Attending meetings with senior management
•  Assisting the organisation’s HR and finance functions by keeping
  personnel records up to date, arranging interviews and updating
  financial documents.

Qualifications and training required

•  Experience in an administrative role
•  knowledge of administrative software packages
• Good interpersonal and time management skills
• Basic accounting skills
• Organising meetings and managing databases
• Booking transport and accommodation
• Organising company events and conferences
• Ordering stationery and IT equipment
• Dealing with correspondence, complaints and queries
• Preparing letters, presentations and reports
• Supervising and monitoring the work of administrative staff
• Processing invoices and managing office budgets
• Implementing and maintaining procedures/office administrative systems
• Organising induction programmes for new employees
• Ensuring that health and safety policies are up to date
• Attending meetings with senior management
• Assisting the organisation’s HR and finance functions by keeping personnel records up to date, arranging interviews and updating

What we’re looking for…

• Demonstrable post-qualification experience and have Managerial experience
  of working. organise meetings and database.
•  Organise events and conferences and marketing campaigns for business
  development and help build the organisation’s profile through social media.
• Manage procurement, resource allocation, stationary supply and IT equipment
  and software.
•  Organise induction programmes for new employees, and deliver presentations,
  and compile reports.
•  Supervising and monitoring the work of administrative staff, and supervising
  them through regular monthly supervisions.
•  Assisting the organisation‘s HR and fiancé functions by keeping personal
  records up to date, arranging interviews and updating financial documents.
•  Attending meetings with senior management and taking minutes of the
  meetings.
• Have some Knowledge and understanding of child protection
•  Knowledge of team management and development
• Good knowledge of Microsoft Office and Good IT skills and ability to learn and use front office software
• Some Knowledge of all relevant current childcare legislation and the current legislation, regulations and guidance set out for fostering services
• Full clean driving licence and access to a vehicle for work purposes
• Clear and concise communication skills – verbal and written
• Ability to work some anti-social hours (weekends, evenings)

The Role :

As office Manager, you will be responsible for the administrative tasks and team
management for day-to-day affairs. You will provide guidance and support for local
staff and liaise with the LAs regarding different administrative matters. You will also
ensure that recording systems for children, carers and staff are established and
maintained in line with Sure Start Fostering procedures.

You will work with the placement manager to identify appropriate placements and
update the vacancy list on a regular basis while updating the record of children
coming and leaving foster homes. You will ensure and keep the record of children and
young people in placement, SSWs’ monthly supervisions, and SSWs announced and
unannounced visits. You will ensure that appropriate record-keeping is maintained
according to Sure Start fostering agency standards. You will also make sure that
foster carers personal records, annual reviews and DBS are annually reviewed in line
with the regulatory framework.

You will ensure that arrangements are made for support groups for foster carers on a
regular basis. You will closely work with the SSWs and Practice manager to ensure
record keeping is maintained as per SSFA standards. You will work with the
accounting office to assist in resource allocations for training and development,
excursion trips, procurement, etc.

You will liaise with Local Authorities in relation to potential carers background checks
, children in placement, and approved carers to ensure an effective relationship with
local authorities and work in close coordination with them.

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